This website and its owners take a proactive approach to user privacy and ensure the necessary steps are taken to protect the privacy of its users throughout their visiting experience. This website complies to all UK and EU laws and requirements for user privacy.
Contact & Communication
Users contacting this website and/or its owners do so at their own discretion and provide any such personal details requested at their own risk. Your personal information is kept private and stored securely until a time it is no longer required or has no use, as detailed in the EU General Data Protection Regulations (GDPR) 2018. Every effort has been made to ensure a safe and secure email submission process but we advise users submitting emails using this website that they do so at their own risk.
This website and its owners use any information submitted to provide you with further information about Women in High Performance Computing or to assist you in answering any questions or queries you may have submitted. When your personal information is provided as part of an application for membership (including individual, and Chapters & Affiliates), this information will only be used for the purposes stated with the form. We will only add your details to the membership email newsletter program that this website uses if it has been made clear to you and your express permission was granted when submitting any form to email process. If you select to join one or more of the WHPC Chapters as part of your application for individual membership, we will share your name and email address with the designated representatives of those chapters, in order that they may share information with you about the Chapter’s activities and opportunities. Except for as noted above for WHPC Chapter & Affiliates, your details are not passed on to any third parties.
WHPC operates a members email newsletter program, used to inform individual members of the Organisation about WHPC’s initiatives, activities and useful information. Members can subscribe through an online form should they wish to do so but do so at their own discretion. Updates to mailing preferences can be made at any time. Some subscriptions may be manually processed through the prior written agreement with the user.
Subscriptions are taken in compliance with UK Spam Laws detailed in the Privacy and Electronic Communications Regulations 2003 and the EU General Data Protection Regulations. All personal details relating to subscriptions are held securely and in accordance with EU General Data Protection Regulations. No personal details are passed on to third parties nor shared with companies/people outside of WHPC and The University of Edinburgh. You may request a copy of personal information held about you by this website’s email newsletter program. If you would like a copy of the information held on you please write to the business address at the bottom of this policy.
Email marketing campaigns published by this website or its owners may contain tracking facilities within the actual email. Subscriber activity is tracked and stored in a database for future analysis and evaluation. Such tracked activity may include; the opening of emails, forwarding of emails, the clicking of links within the email content, times, dates and frequency of activity [this is not a fully comprehensive list].
This information is used to refine future email campaigns and supply the user with more relevant content based on their activity.
Subscribers are given the opportunity to un-subscribe at any time through an automated system. This process is detailed in the footer of each email campaign. If an automated un-subscription system is unavailable clear instructions on how to un-subscribe will be detailed instead.
Although this website only looks to include quality, safe and relevant external links, users are advised to adopt a policy of caution before clicking any external web links mentioned throughout this website.
The owners of this website cannot guarantee or verify the contents of any externally linked website despite their best efforts. Users should therefore note they click on external links at their own risk and this website and its owners cannot be held liable for any damages or implications caused by visiting any external links mentioned.
Social Media Platforms
Communication, engagement and actions taken through external social media platforms that this website and its owners participate on are custom to the terms and conditions as well as the privacy policies held with each social media platform respectively.
Users are advised to use social media platforms wisely and communicate / engage upon them with due care and caution in regard to their own privacy and personal details. This website nor its owners will ever ask for personal or sensitive information through social media platforms and encourage users wishing to discuss sensitive details to contact them through primary communication channels such as by telephone or email.
This website may use social sharing buttons which help share web content directly from web pages to the social media platform in question. Users are advised before using such social sharing buttons that they do so at their own discretion and note that the social media platform may track and save your request to share a web page respectively through your social media platform account.
Publishing through the Site
If you wish to publish through the Site, please be aware that other terms and conditions in addition to the Terms and Conditions may apply to such publications.
You are prohibited from posting or transmitting to or from the Site any material:
- that is threatening, defamatory, obscene, indecent, seditious, offensive, pornographic, abusive, liable to incite racial hatred, discriminatory, menacing, scandalous, inflammatory, blasphemous, in breach of confidence, in breach of privacy or which may cause annoyance or inconvenience; or
- for which you have not obtained all necessary licences and/or approvals; or
- which constitutes or encourages conduct that would be considered a criminal offence, give rise to civil liability, or otherwise be contrary to the law of or infringe the rights of any third party, in the UK or any other country in the world; or
- which is technically harmful (including, without limitation, computer viruses, logic bombs, Trojan horses, worms, harmful components, corrupted data or other malicious software or harmful data).
You may not misuse the Site (including, without limitation, by hacking).
We have the right to remove any material or posting you make on the Site if, in our opinion, such material does not comply with the provisions set out above or for any other reason whatsoever. In addition, we shall fully co-operate with any law enforcement authorities or court order requesting or directing us to disclose the identity or locate anyone posting any material in breach of the provisions set out above.